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FAQ - Form 3949-A

What is the purpose of Form 3949-A?
In general, Form 3949-A is a form requesting information from the taxpayer and tax authorities regarding any of the following tax matters: income tax corporate tax foreign corporate tax income tax withholding tax law and regulations tax payment issues payroll and payee information and payments Payroll Information Each person required to file a Form 3949-A (other than the taxpayer) must provide certain information regarding the following employment-related matters: Employment Status Employee Name, Title, Job Title, Business Line, Dates of Employment and Termination, Pay Period for which income tax was paid under the employee's employment status, and Number of Weeks Exceeding the 12-Month Period of Employment. You cannot include information in the Form 3949-A for an employment-related condition of unemployment or an inability of the employee to work because of death, disability, or maternity leave. This information must be included on Form W-4, Employee's Annual Information Return, if applicable. You must include information in the Form 3949-A regarding the following: Medical Expenses Medical Expenses For those employees participating in a Group Insurance/Maternity/Paternity Leave program, you must include medical expenses on the Form 3949-A. You can exclude the payment of hospital bills from an employee's taxable income. However, you cannot use the exclusion to reduce an employee's taxable wages because medical expenses are considered to have been reimbursed or paid for medical purposes. For more information on the exclusion of medical expenses, see Pub. 946. You must file Form 3949-A for those employees receiving cash payments for medical services. If a person receives medical services and a medical bill is paid from the medical services, the payment was not paid for medical treatment, the individual does not normally consume medical services, and the payment was not made for a special purpose that is unrelated to the health-care need of the individual, you must determine whether the payment is subject to medical expenses and whether it would be reasonable and proper to pay the individual for the full amount of the medical services. Note. If, for any reason, you determine that a payment is made for medical services, you must determine whether it is reasonable and proper to collect the payment.
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